Manage Guest Movement With Transparency & Control
Ensure hostel discipline and safety with a streamlined OutPass system. Guests can request permissions easily, and staff can approve, track, and record returns — all from one place.
- Simple OutPass Requests: Guests can submit requests with subject, timings, and reason.
- Smart Status Updates: Once approved, the system auto-updates the OutPass status based on the selected time.
- Track Return Time: Staff can record the exact date and time when the guest returns.
OutPass — Digital, Secure, and Guest-Linked
GOPGMS OutPass makes it easy for guests to request permission to leave the property. Staff can view, approve, and track each request with clear time-out and return records. Every entry is linked to the guest profile and stored securely—no paper slips, no confusion.
Guest-initiated OutPass requests
Guests can submit OutPass requests directly via mobile or web in seconds.
Approval by staff or management
Admins can review, approve, or reject requests instantly from any device.
From/To time entry
Capture expected time out and return to plan guest movement accurately.
Reason & description capture
Guests can add purpose and notes for staff clarity and recordkeeping.
Auto-status updates
System updates OutPass status automatically based on time and approval.
Return time logging
Staff can record actual return time for complete tracking and safety.
How It Helps Your PG
Ensures proper monitoring of guest outings
Track every OutPass request with time-out and return logs to keep guest movements secure.
Makes approvals and tracking quick & organized
Digital requests and instant updates simplify staff workflows and reduce manual effort.
Maintains clear records for security purposes
All OutPass data is stored centrally, creating a reliable trail for audits and safety checks.
Builds trust through transparent processes
Guests feel confident knowing approvals and records are handled fairly and visibly.
Why This Feature Matters
Enhances Safety & Strengthens Accountability
OutPass records ensure guests are monitored responsibly, keeping movements secure and staff accountable.
Improves Discipline & Transparency
Digital approvals and tracking promote hostel discipline while giving guests confidence in fair processes.
Reduces Paperwork with Clear Digital Records
Eliminates manual registers by maintaining organized, transparent logs accessible anytime for audits or reviews.
Your burning question, answered
Can guests request OutPass directly from the app?
Yes — guests can submit OutPass requests anytime.
What details do guests need to provide?
Subject, reason, from-time, and expected return time.
Is past OutPass history available?
Yes — the app records all past requests for reference.
Does the system track OutPass status automatically?
Yes — after approval, the status updates automatically based on timing.
Can staff record when the guest returns?
Absolutely — they can log the return date and time easily.
How it works
GOPGMS OutPass enables PGs to manage guest outings with full transparency and control. Guests can submit requests digitally, staff can approve or reject instantly, and every time-out and return is logged securely. No paper slips, no confusion—just clear, trackable movement records.
Submit
Submit an OutPass request with timings and reason.
01
Approve
Approve the request through the admin panel.
02
Track and Record
Track status automatically as per schedule. Record the guest’s return time for confirmation.
