Plan Check-Outs in Advance With Smart Vacate Alerts
Give guests an easy way to inform you before leaving, and help your property stay organized with timely approvals, notice period control, and advance booking visibility.
- Guest-Initiated Vacate Requests: Guests can raise vacate intimations directly from their mobile app.
- Approve or Reject Easily: Owners and managers can quickly respond to requests based on policy.
- Flexible Notice Period Settings: Set a required notice period — for example, 30 days — before guests can submit an intimation.
Vacate Intimations — Clear, Timely, and Well-Tracked
GOPGMS Vacate Intimations helps PGs manage guest move-outs with ease. Guests can submit digital notices with dates and reasons, while staff can track upcoming vacancies, plan room readiness, and maintain proper records. This ensures smooth transitions, reduces last-minute surprises, and keeps operations organized.
Guest vacate request submission
Guests can submit digital vacate requests with dates and reasons directly from their mobile app.
Notice period control
Set flexible notice periods (e.g., 30 days) to ensure proper planning before guest move-outs.
Owner/manager approval workflow
Admins can quickly approve or reject vacate requests based on hostel policies and availability.
Auto-bed availability after approval
Once a vacate request is approved, the bed or room is automatically marked as available for new bookings.
Upcoming checkout list on dashboard
Staff can view all scheduled checkouts in one place, making it easier to prepare rooms in advance.
Transparent check-out planning
Clear records and timelines ensure smooth transitions, reducing last-minute surprises for both staff and guests.
How It Helps Your PG
Approve vacate requests in a structured way
Digital workflows ensure every vacate request is reviewed and approved systematically, reducing confusion.
Free up beds for advance booking once approved
Approved requests automatically release beds, allowing staff to accept new bookings without delays.
Maintain real-time visibility of upcoming departures
Dashboards display all scheduled check-outs, giving management clear insight into future vacancies.
Improve planning for housekeeping and operations
Advance notice helps staff prepare rooms, streamline housekeeping, and manage operations more efficiently.
Why This Feature Matters
Forecast Vacancies & Plan Ahead
Vacate requests help management anticipate upcoming check-outs, avoiding last-minute surprises and enabling better planning.
Streamline Room Allocation & Preparation
Clear notice periods give staff time to prepare rooms and support smoother allocation for incoming guests.
Enhance Transparency & Communication
Digital intimations ensure open communication between guests and management, building trust and reducing conflicts.
Your burning question, answered
Can guests raise vacate intimations from the app?
Yes — guests can submit requests directly through the mobile app.
Can owners set a notice period?
Absolutely — you can define how many days in advance a guest must submit the request.
What happens when a vacate request is approved?
The guest’s bed becomes available for advance booking.
Is there a list of upcoming check-outs?
Yes — the dashboard shows all guests with approved vacate dates.
Can vacate intimations be rejected?
Yes — owners/managers can approve or reject based on property policies
How it works
GOPGMS Bulk Import & Export digitizes data handling for PG operations. Staff can instantly export Excel templates for bookings, bed configurations, rents, deposits, and food payments. These sheets can be updated offline and re-imported back into the system in seconds. Every dataset is validated automatically, ensuring accuracy and reducing manual effort—making large property management faster, cleaner, and more reliable.
Submit
Submit a vacate intimation in the guest app.
01
Review & Approve/Reject
Review & Approve/Reject the request in the dashboard.
02
Plan Ahead and Allocate Rooms
Import it back for instant data processing
